Photographic and Copying Services
Shelburne Historical Society
P.O. Box 86, Shelburne Falls, MA 01370
Telephone (413) 625 6150
Email: merrill@crocker.com
January 2002
The Shelburne Historical
Society has a significant collection of historical photographs, documents and
artifacts relevant to the town of Shelburne.
The following policy has been
approved by the Society's Board of Directors to ensure the ongoing preservation
of the collection and to encourage its fair use. All requests to deviate from
this policy must be made in writing to the Society.
Photographs and Documents
Copy prints of photographs
and negatives, and photocopies of documents, are available for purchase.
Patrons must pay for the cost of their copies, as well as a publication fee if
the copy print or photocopy will be published (price list below). Fees paid to
the Society support the preservation of the photograph and document collection.
Original photographs and
documents do not leave the Society's hands. Society staff will make the copy
print or photocopy from the original photograph or document, or from a negative
if one is available.
All negatives produced in the
course of making copy prints are the property of the Society. Orders for copy
prints or photocopies must be prepaid. Most orders can be filled within four
weeks.
Copying of photographs and
documents will normally be done upon request by Society staff. Patrons may
visit the Museum during open hours to select for themselves the photographs
and/or documents they wish to have copied, or they may request copies by mail,
telephone, or email (address above). If the Society's staff needs to do
research, answer queries or search for materials, patrons will be charged an
hourly fee for this service (price list below).
The Society does not have
facilities suitable for photocopying more than a few pages. For sizeable
photocopying tasks, patrons will be charged a page fee plus an hourly charge
for staff time, including travel time to a suitable copy center (prices quoted
upon request).
Photographing Artifacts
Patrons may freely photograph
artifacts on display in the Museum during the Museum's open hours, provided no
special equipment or staff assistance is required. Please contact the Society
if the services of a photographer are desired. For publishing photographs of
Museum artifacts, the same restrictions apply as for copies of photographs and
documents in the Society's collection.
Private Use Requests
Patrons may freely use the
prints or photocopies that they purchase, or their own photographs of Museum
artifacts, for their own research or non-commercial display. Patrons who do not
intend to publish the materials that they purchase are required to sign a form
(below) stating that the materials are for their private use. Patrons assume
legal responsibility for compliance with copyright laws.
Requests for Publication
The Society is pleased to
work with patrons who wish to publish the copies of photographs and documents
that they purchase from the Society. Publications are an important way that the
public learns about the Shelburne Historical Society. This is one of the
reasons why the Society retains control over where and how its photographs and
documents appear.
Whether the product is
a book, a videotape, a CD-ROM, an electronic copy on the Internet, a wall
display in a commercial setting, an advertisement or some other publication,
patrons must receive prior written permission to publish copies of photographs
or documents from the Society's collection. The same restriction applies to
photographs of artifacts in the Museum, whether photographed by the patron, by
a Society staff member, or a professional photographer.
Published photographs
or photocopies must accurately reflect the originals in the Society's
collection. For this reason, no copy of a photograph or document may be
digitally altered, except for standard techniques to improve contrast and
resolution. Photographs may be cropped to change their proportions, but the
cropping should not eliminate details that are historically significant. A
cropped image must be labeled "detail." Partial photocopies of
documents, as well as transcriptions and abstracts, should be labeled as such.
Any omissions, or changes from the exact wording and spelling of the original
document, should be indicated.
Patrons assume legal
responsibility for compliance with copyright laws.
Patrons assume legal
responsibility for violating confidentiality, in particular publishing
information about living persons without their permission.
A Request for Permission to
Publish (below) must be submitted in writing to the Society. This request must
clearly explain the intended use of the photograph or document. Therefore, it
should identify the photograph or document and include such details as the
title of the publication, the subject of the publication, the names of the
author(s) and publisher, and the year of publication. The Request must be
signed and dated.
Permission to publish, if
granted, will be given in writing by the Secretary of the Society. In the
publication, the copy should be accompanied by the following text: "[donor
name, if applicable], Courtesy of the Shelburne Historical Society, Shelburne
Falls, Mass."
When permission to publish is
given, it is for the one-time North American publication or public presentation
of a photograph or document in the Society's collection. Each reprinting or
repeat presentation of the photograph or document requires a new Request for
Permission to Publish.
The Society must receive a
complimentary copy of any publication in which a photograph or document from
the Society's collection is used. This copy should be sent immediately after
publication, without being specifically requested by the Society. If
publication is not completed within one year after the materials are received
from the Society, a publication status report must be provided to the Society.
Photograph
Price List
Black and White RC Prints
5" x 7": first print $9.00, additional
prints $4.50
8" x 10": first print $15.00, additional prints $7.50
11" x 14": first print $21.00, additional prints $10.00
16" x 20": first print $35.00, additional prints $15.00
Archival Fiber-Based Black & White Prints
(archivally processed and selenium toned)
5" x 7": first print $18.00, additional
prints $9.00
8" x 10": first print $30.00, additional prints $15.00
11" x 14": first print $42.00, additional prints $21.00
16" x 20": first print $65.00, additional prints $30.00
Other Rates Available:
Bulk orders
Color prints
Photography services
Shipping and Handling
$10 for orders up to $100
$20 for orders over $100
Publication Fees (any medium, including electronic)
Most publications (one-time use, North American rights): $50
Non-profit use, including academic presses: $10
Advertising and commercial use: quoted upon request.
Taxes
5% Massachusetts State Sales Tax will
be added to all orders from Massachusetts residents.
Private Use Request
Information may be requested
by mail, phone message (413-625-6150), or email (merrill@crocker.com). The final request
should be signed and mailed (not emailed) to: Shelburne Historical Society,
P.O. Box 86, Shelburne Falls, MA 01370. Payment must be received before the
requested materials will be sent. If the estimated costs (including staff time)
are known in advance, include a check payable to the Shelburne Historical
Society. Any excess payment will be refunded. Please allow four weeks for
delivery. When requesting materials for private use, please include the
following information:
Name (please print):
Address:
Phone:
Email (optional):
Materials requested (attach
extra sheet if needed). As appropriate, include title of original publication,
subject of the publication, names of the author(s) and publisher, year of
publication, etc.
The requested materials are
for my personal use. They will not be published in any written or electronic
form. Copyright regulations will be observed.
Signature:
Date of request:
Request for Permission to Publish
Information may be requested
by mail, phone message (413-625-6150), or email (merrill@crocker.com). The final request
should be signed and mailed (not emailed) to: Shelburne Historical Society,
P.O. Box 86, Shelburne Falls, MA 01370. Payment must be received before the
requested materials will be sent. If the estimated costs (including staff time)
are known in advance, include a check payable to the Shelburne Historical
Society. Any excess payment will be refunded. Please allow four weeks for
delivery. When requesting materials for publication, please include the
following information:
Name (please print):
Address:
Phone:
Email (optional):
Materials requested (attach
extra sheet if needed). As appropriate, include title of original publication,
subject of publication, names of author(s) and publisher, year of publication,
etc.
Intended use of materials
(attach extra sheet if needed):
Medium of intended
publication (e.g. newspaper article, magazine article, book, Web page, CD-ROM,
videotape, etc.) (attach extra sheet if needed):
Class of publication: either
(a) academic or non-profit publication (b) normal publication (c) commercial,
e.g. advertisement or promotion:
I promise that in the
intended publication, the copy will be accompanied by the following text:
"[donor name, if applicable], Courtesy of the Shelburne Historical
Society, Shelburne Falls, Mass."
I promise that copyright
regulations will be observed.
I promise that no information
will be published about living persons without their permission in writing.
I promise to provide a
complimentary copy of the intended publication to the Shelburne Historical
Society, immediately after publication. If publication is not completed within
one year after I receive the materials from the Society, I will provide a
publication status report to the Society.
Signature:
Date of request:
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